HOW SHOULD I START USING PEPPOL?

Do you need help choosing the right Peppol provider?

How should I start using Peppol? Peppol enables secure and standardized e-invoicing. Not sure where to start? No worries! This step-by-step guide provides insight into the key steps to get started and highlights important considerations. While every organization is unique, this overview serves as a solid foundation to understand the process and determine a starting point. For specific questions or challenges, you can always seek additional support.

Step 1
Determine Your Needs
Identify which processes you want to streamline with Peppol:
- Do you intend to only receive e-invoices, or also send them?
- Are additional functionalities required, such as processing e-orders or other document flows?
Tip: Create an overview of your current business processes and software. This will assist in selecting the appropriate solution. If you need assistance, we are here to help.
Step 2
Choose a Peppol Provider
Select a provider that fits your requirements:
- Compare providers based on price, functionalities, and experience in your industry.
- Ensure they offer support during implementation and can address questions during usage.
Note: A good provider will collaborate with you and offer solutions that can grow with your organization.

Tip: View our overview of Peppol providers.
Step 2
Step 4
Check Your Software Compatibility
Ensure your current software is ready for Peppol:
- Contact your software supplier to verify if Peppol is supported.
- Determine if additional modules or integrations are necessary and if they are available.
If you lack software and send few invoices, consider using an invoicing portal.

Assistance needed? We can advise on software solutions that seamlessly integrate with your existing systems.
Step 5
Request Your Peppol ID
Obtain your unique key to the Peppol network:
- Your provider will assist in requesting and registering your Peppol ID.
- Ensure all company details are correct and up-to-date.
Note: You may be required to undergo a know-your-customer process.

Tip: Your Peppol ID is essential for secure and reliable document exchange. Ensure everything is properly configured.
Step 5
Step 5
Optimize Your Administration
Prepare your master data for Peppol:
- Verify that your customer and supplier information is complete and current.
- Standardize data formats, such as addresses and VAT numbers, to prevent errors.
- Ensure internal processes, like approval workflows, align with digital document flows.
Why is this important? A well-organized administration accelerates implementation and prevents issues when exchanging invoices and orders via Peppol.
Step 6
Implement Your Connection
Make your system fully operational:
- Collaborate with your Peppol provider to complete the technical configuration.
- Connect your internal systems, such as ERP or accounting software, to the Peppol connection.
- Thoroughly test the connection with some trial documents to identify any errors.
Result: After this step, you are fully prepared to send and receive e-invoices, e-orders, and other documents via Peppol.
Step 6
Step 7
Test Your Connection
Ensure everything operates smoothly:
- Conduct tests with your provider to verify that documents are correctly sent and received.
- You can test your connection using the test tool of the Dutch Peppol Authority.
- Resolve any technical issues before going live.
Why test? A thorough testing phase prevents errors and inefficiencies in your daily operations.
Step 8
Start Conducting Business Digitally via Peppol
Begin exchanging documents digitally:
- Inform your business partners about your Peppol connection and encourage them to use it as well.
- Monitor the process and gather feedback to further optimize your digital document flow.
- Congratulations! You are now ready to efficiently and securely exchange electronic documents via Peppol.
By following these steps, you can seamlessly integrate Peppol into your organization’s processes, enhancing efficiency and compliance in your document exchanges.
Step 8

Getting Started with Peppol: What Does It Mean for Your Organization?

Peppol offers a world of possibilities, but every organization is unique. The specific steps you need to take to use Peppol effectively depend on your current processes, systems, and needs.

Maybe you’re looking for a solution to only receive e-invoices, or perhaps you need a more comprehensive integration that also processes e-orders and other documents.

Whatever your situation, our experts are here to help. From choosing a provider to optimizing your administration and testing your connection, we ensure that you are fully prepared and avoid unexpected challenges.

Get in touch with us and discover how we can support your organization in adopting and using Peppol.

NEED HELP? WE ARE THERE FOR YOU!

We not only have extensive experience in advising organizations on operational management challenges, but also possess deep expertise in leading implementation projects and training employees. We are convinced that the main challenge in any digital transition lies in engaging the employees who will ultimately have to work in the new environment and with new digital tools. Training staff helps shift resistance to change into a clear understanding of the added value it can bring to their daily work.

HOW SHOULD I START USING PEPPOL?

Step 1

Determine Your Needs

Step 2

Choose a Peppol Provider

Step 2

Step 4

Check Your Software Compatibility

Step 5

Request Your Peppol ID

Step 5

Step 5

Optimize Your Administration

Step 6

Implement Your Connection

Step 6

Step 7

Test Your Connection

Step 8

Start Conducting Business Digitally via Peppol

Step 8

Getting Started with Peppol: What Does It Mean for Your Organization?

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